Intensive Lab Session
In this workshop
, national, city and local stakeholders and experts discuss and improve plans and actions,
state of the art, goals, barriers, needs, developing SWOT analysis and the essential elements of the Implementation Plan. You should look into concrete actions, such as retrofitting, heating and cooling systems, smart grids, exploiting “RES”, waste and water management, innovative transport organization and vehicles (electric, biofuel), development of urban green areas, noise reduction, etc.
Final result of the “ILS” should be an “Implementation Plan”
, showing tangible, shared and realistic ways of transforming the district will result.
Step 1: Start from what you have -
Start from the overall energy scenario and priorities identified in the “Intake Workshop”. Select all existing plans and projects as well as baseline data referring to the focus area. Find the suitable stakeholders.
TIP: Use the Stakeholder Mapping!
Step 2: Organize you one/two day workshop:
- send invitations and keep track of answers
- find a pleasant venue
- provide good food, water, tea and coffee so people will feel at ease
- plan teams, sorting them according to the priorities. Try to include the right competences in each team so as to get very focused discussions. Mix roles (e.g. public, private) and hierarchies for good brainstorming and results
- give each participant a nametag with the team code (colours can be useful)
- provide stationery and a whiteboard for visual delivery of findings
- set up a welcoming desk and coffee
Step 3: Welcoming -
Introduce the day, explaining goals, methodology, and timing. Share the existing documents and data to depict the scenario
TIP: Welcome by Mayor would be an asset
Step 4: Rules -
Set some rules:
- contributions should be positive and constructive, even when criticizing
- hand raising and not interrupting
- respecting each other and different opinions
- everyone is welcome to speak and actively participate
- name a facilitator and a rapporteur in each team. The facilitator helps discussions run smoothly and stimulates all participants to be active. The rapporteur takes notes to help summarize, wrap up and share with others
Step 5: Field visit -
Organise a tour on foot to see the area all together and all possible interventions.
Step 6: Examining topics -
Ask each team to
- define the challenge/s
- identify barriers, opportunities (a SWOT methodology can be used) and solutions
- define the roadmap
TIP: Use boards and post-its, make it lively and have everyone participate.
TIP: You can assign one topic per Team or have all Teams work on all topics, depending on how much time and how many participants you have.
TIP: Have someone remind groups when half an hour, 15 minutes, 5 minutes are left.
Step 7: Share results in plenary session -
Ask each group to visually present its roadmap. Combine and integrate the findings of each group to depict a full scenario.
Step 8: Wrap up with politicians and investors -
To get them on board and receive commitment. Have the Mayor or other high level politician thank everyone and draw conclusions
TIP: Remember to take a Group Picture!
TIP: Publish results and send them to all participants.
TIP: Invite a cartoonist or graphic to illustrate the day’s work and present it at the end. It will bring a smile :-) and make everyone feel part of the process.